Terms and Condition

Terms and Condition

1. PRICES – 

We guarantee that once you have paid deposit for booking the price will not change however we reserve the right to increase price with the new introduction of new taxes rate or air fare or airport tax etc. We code our price thinking of our clients and the local partner (the locals) as the Cape Town declaration for respnsible tourism.

2. RESERVATIONS/ BOOKING –

You have to fill the booking form and it is required to assure that while you will arrive in destination all the services (hotel, vehicles, guide, or etc) are available as agreed with Parikarma Trekkking. Booking can be made transferring the money by 30% of the total cost and details (arrival date, passport details, flight numbers and itineraries). A contract will be exist when we issue our confirmation invoice. We understand that you have read our booking conditions carefully.

3. TRAVEL INSURANCE – 

It is strongly advise that travelers should have a comprehensive travel insurance and do not travel against medical advice. You have to inform us your insurance details (policy number, policy provider, and emergency contact) before start your trek tour. We have that facilities in Nepal but it would be always better to take that form your own country or working country so that you can claim with your time.

4. DATA PROTECTION- 

In order to process your booking and to ensure your travel arrangements run smoothly and meet your requirements, we need to use the information you provide such as name, address and other requirements. We take full responsibility for ensuring that proper security measures are in place to protect your information. We must pass the information on to the relevant suppliers of your travel arrangements, such as airlines, hotels etc. The information may also be provided to security or credit checking companies, if required by them, or as required by law. We will only pass information to persons responsible for part of your travel arrangements. In making your booking you consent to this information being passed on to the relevant persons. You are entitled to a copy of the personal information held by us. If you would like to see this please contact us.

5. DATE OF DEPARTURE & COLLECTION TIMINGS – 

These are subject to change or cancellation, should unforeseen circumstances occur. Please reconfirm at time of booking.

6. PASSPORTS & VISAS – 

A passport valid for six months is required for entry to Nepal. Nepal has arrival visa system or you can take from Nepal embassy/ consulates from your country. Please note that visa cost is not includes in our cost. We will no responsibility for any delay or expense incurred through any irregularity in your documents.

7. EXTRA COST –

The client is responsible for their portion of the extra cost due to unforeseen expenses that may arise due to the factors beyond our control like landslides, political unrest, personal illness, etc.

8. CANCELLATION –

Payment Terms and Conditions
Your Payment Schedule and System ::
First Booking 30% of total cost due through bank transfer
Remaining due prior to commencement of trip (according to schedule by cash (payable in US$)
Cancellation Charges, Changes by You:
Requests for changed dates, extensions and additional accommodation should be made at the time of booking on the booking form; additional requests made after the booking has been accepted will incur the normal administration fee for changes. If you wish to make any changes to your booking or transfer to another adventure once confirmation has been issued, we must be notified, at least 10 weeks before the departure date, in writing from the person who made the booking or your travel agent and accompanied by a payment of $75 per person to cover administrative costs, even if verbal notice has been given. Date of notification is taken from when written confirmation is received. We can only accept a transfer providing this does not force us to cancel the tour you are already booked on, and provided we do not suffer costs incurred from our airlines and suppliers relating to your original tour. Costs incurred in changing a booking or transferring to a different holiday will be passed on to you, some airlines may impose 100% cancellation charge and the cost of a new ticket. Changes made 61 days or less before the departure date will be treated as a cancellation of the original booking and the cancellation charges outlined below will apply. Please note: certain travel arrangements (e.g. some air tickets) cannot be changed after a reservation has been made and any alteration request will incur a 100% cancellation charge.
Cancellation by You:
If you are forced to cancel your booking we must be notified in writing (by fax or e-mail if necessary) by the person who signed the booking form and cancellation will be effective from the date of receipt by The Company The following scale of cancellation charges apply:
Cancellation (prior to 60 days before departure) – loss of deposit plus any non-recoverable park fee and flight costs. Cancellation (60 days or less but more than 30 days before departure) – 50% of total cost plus any plus any non-recoverable park fee and flight costs. Cancellation (30 days or less before departure) – 100% of total cost including all flight and permit or Park fee costs.
The charges for cancellation are designed to safeguard The Company who will have to make certain payments in advance of the trips departure. If the reason for cancellation falls within the terms of your insurance policy, then the insurance company will normally refund such charges to you. We strongly recommend you take out insurance to cover against possible cancellation charges.

9. ACCIDENT OR LOSS –

We have no liability for loss, damage, delay, inconvenience, or direct or consequential loss however caused unless due to our employees negligence, in which case our liability is limited (except for death or personal injury) to a maximum of the refund of the tour cost. We do not own or manage the vehicles, accommodation, and restaurants used and we have no liability for loss or damage caused by the proprietors or operators thereof.

10. COMPLAINTS –

If you have a problem with our package please inform our operator at present who will endeavour to put things right quickly. If the complain is not resolved locally please make a written complain to our office at Kathmnadu as soon as possible. We will then endeavour to agree a reasonable level of compensation, if appropriate.

11. HELICOPTER RESCUE –

If a client requires emergency evacuation or rescue, for whatever cause, the client must pay all costs associated with the rescue operation which may include: helicopter charter, medical treatment expenses, extra porter, etc. For remote evacuation a helicopter is normally required from Kathmandu. The client will be provided with receipts to claim these expenses with her/his insurance co. The company may ask the guest to sign a blank SALES SLIP of her/his CREDIT CARD to allow charter if a helicopter rescue is required. At the end of Trekking the signed SALES SLIP will be returned to her/him if no rescue is required.

12. OUR LIABILITIES TO YOU-

We accept responsibility for ensuring that the services which you book with us are supplied as agreed in our proposals and that services offered reach a reasonable standard. We make all reasonable efforts to ensure that the travel services we offer are properly arranged. Standards of, for example, safety, hygiene and quality vary throughout the transport and destinations that your holiday may involve. ii. We accept responsibility for the acts and/or omissions of our employees, agents and suppliers (provided they were at the time carrying out work authorized by us) except where they lead to death, injury or illness. Our maximum liability in all cases shall be limited.

13. GENERAL CONDITIONS –

We may, at our discretion, require any person to withdraw from any tour if we deem his acts or conduct is offensive or a nuisance to other clients, and we shall have no further liability. We reserve the right to cancel any tours due to lack of demand and also to use vehicles as dictated by demand. No employee or agent of ours can vary our conditions and any such purported variation shall be of no effect unless it has been signed by one of our Directors. We understand that you have read the conditions of booking carefully and you are agreed.